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Frequently Asked Questions

 

1. Can we have access to a demo version of the grade submission module and use it for the echo seminars in our respective colleges/departments?

2. Will any of the data submitted in the demo version be reflected in the actual version?

3. It was mentioned in the seminar that printed copies of classlists will no longer be distributed. What is the alternative to this?

4. Do we still need to give the college a copy of the Report of Grades when only one copy of the official printout (for OUR) is required?

5. Where can I access the student's grades online?

6. What exactly can I see from this online application to view grades?

7. This seems to be too complicated. Are there any benefits to submitting the grades online?

8. I'm still not convinced. Are there any other options aside from online grade submission?

9. One of the newer features of the grades submission module is the facility to accept individual faculty logins. How does this work?

10. You mentioned something about the UP Webmail account being used for the faculty login. Where do we get one in case we do not have one already? Who should we contact in case of problems with the Webmail account?

11. I was able to successfully login, but the system says that there are no classes recorded for my account. However, I am teaching one or more classes this sem. How did this happen?

12. Ok. So what can we do about it? Are there any steps being taken to remedy this situation?


 

 

 

 



Can we have access to a demo version of the grade submission module and use it for the echo seminars in our respective colleges/departments?


Yes. The demo version of the grade submission module can be accessed by following the link from the admin page of the main CRS website : http://crs.upd.edu.ph

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Will any of the data submitted in the demo version be reflected in the actual version?

 

No. Any data submitted in the demo version will be limited only to the demo version. That means that colleges/departments are free to experiment using the demo version and use it to familiarize themselves with the actual version.

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It was mentioned in the seminar that printed copies of classlists will no longer be distributed. What is the alternative to this?

 

As mentioned above, we will be releasing a demo version of the grades submission module. Even though it is a demo version only, the data it uses to display the list of students under a particular class reflects the current data in our database. So, to obtain a classlist for a particular class, personnel may login at the demo version, and view the entry for that class.

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Do we still need to give the college a copy of the Report of Grades when only one copy of the official printout (for OUR) is required?

 

No. Giving the college a printed copy of the official printout of report of grades is no longer needed. This copy was previously used to maintain the grade jacket of a student. This maintenance can now be performed by looking up the student's grades online.

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Where can I access the student's grades online?

 



The student's grades online can be viewed using this address : http://crs.upd.edu.ph/viewgrades. Going to this address brings the user to a login screen. Only college and department secretary accounts can be used to continue.

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What exactly can I see from this online application to view grades?

 



If the user is able to successfully login, the user can specify the student ID of a particular student after which the application will display all the grades that student has incurred during the whole of his stay in the University, or since the start of the CRS, whichever is earlier.

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This seems to be too complicated. Are there any benefits to submitting the grades online?

 

Yes. There are several benefits to submitting grades online. One, grades that are submitted online can instantly be viewed by colleges/departments using the online view grades application. This means that colleges/departments need only confirm that the grades for a particular student or class have been submitted to see the grades and make use of it. There is no longer a need to wait for messengers bringing the printout of the report of grades, and it also eliminates the risk that grades be lost due to paper shuffling.

Two, an application that computes the GWA and/or status of a student (whether the student is eligible to enroll or not) has been previously released and has been used by the College of Engineering. This application can be made available to other colleges/departments and can be used to easily determine the status of students.

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I'm still not convinced. Are there any other options aside from online grade submission?

 


Yes. The faculty/college/department can still opt to submit grades manually using the forms that have been used previously. However, there are little to no guarantees as to when grades submitted this way will end up in the grades database. Grades not in the database will not be reflected in the various online applications that have been and will be released.

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One of the newer features of the grades submission module is the facility to accept individual faculty logins. How does this work?

 

In the login screen, there are two sets of input forms. The set in the upper half is marked for college/department use,while the lower is marked for faculty use. Enter the login and password that you use for UP Webmail access in the lower set and click on the Submit button. You will then see the list of classes that have been recorded under your employee number.

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You mentioned something about the UP Webmail account being used for the faculty login. Where do we get one in case we do not have one already?

 


All problems regarding the UP Webmail account can be addressed to the UP Computer Center. They can be contacted using the following numbers :

Tel: 9268837 extension 2050
Tel: Local 5568 extension 2050

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I was able to successfully login, but the system says that there are no classes recorded for my account. However, I am teaching one or more classes this sem. How did this happen?

 

The data used by the application to determine whether an instructor is teaching a particular class or not was retrieved from another online application, the Faculty Information System (FIS). However, due to several factors, including differing data formats between our systems, as well as unupdated faculty accounts in the FIS, the data we have is incomplete.

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Ok. So what can we do about it? Are there any steps being taken to remedy this situation?

 

Steps have already been undertaken to remedy this situation. First, the class submission module has already been modified such that the instructor indicated in the form is automatically linked to that class in our database. This means that colleges/departments need only properly fill up the class submission form to update the list of classes under a particular instructor.

Second, the grades submission module now supports the addition of a class to an instructor's list of classes. In the page following an instructor's login, a link titled Add Class To List can be found. Clicking on this will list all of the colleges in the system. Follow the links until you see the class you wish to add to your list. Then click on Add as Lead Instructor button if you are the primary/only instructor for the class, or click on Add as Assistant Instructor button if you are an assistant instructor for the class. This class is now added to your list.

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